What is the proper method to take witness statements to ensure accuracy?

• A. Paraphrase everything and do not show the witness the document.
• B. Record verbatim where possible, verify details with the witness, and have them sign or initial the statement.
• C. Force the witness to sign before confirming details.
• D. Have another person draft the statement without witness input.

Answer: (B)

Capturing statements accurately relies on recording the witness’s words as they spoke them, then confirming those details with the witness and having them sign or initial the document. Recording verbatim preserves the exact language, specific details, and nuances that paraphrasing could alter or omit. After you’ve captured the statement, go through it with the witness to verify every detail is correct and that nothing has been left out or misunderstood. When the witness reviews and signs or initials the record, it creates an reliable, auditable account that can be used in investigations or prosecutions and helps prevent later disputes about what was said.

Paraphrasing everything or not showing the document to the witness can lead to misinterpretation and inaccuracies. Forcing the witness to sign before confirming details undermines accuracy. Having someone else draft the statement without the witness’s input risks misrepresentation and weakens credibility.